Supply Chain Management for Restaurants

€199.00 every month

Let us handle your entire purchasing operation so you can focus on running your restaurant. We manage supplier relationships, monitor pricing, track orders, prevent waste, and ensure you’re always stocked at the best possible cost.

With continuous oversight of your supply chain, we streamline your processes, reduce errors, and protect your margins. From weekly cost reviews to resolving delivery issues, we act as your outsourced procurement department — efficient, reliable, and always on your side.

What this subscription actually does for you

Instead of your chef, manager or owner losing hours every week to WhatsApp messages, last-minute orders, invoice checking and chasing suppliers, One Source takes over the entire purchasing workflow.

We:

Coordinate all communication with suppliers
Place and standardise orders across your sites
Check prices against what was agreed
Monitor for invoice errors and price creep
Track usage so you’re not over-ordering and wasting
Escalate and resolve delivery or quality issues

Your team keeps final say. We do the heavy lifting.

One monthly fee, a full purchasing team

For the cost of a junior salary (or less), you get an experienced, specialised procurement department:

No hiring, training or HR risk – we’re already up and running.
No sick days, holidays or downtime – coverage is built in.
No dependence on one person – your systems and data live with One Source, not in someone’s head.

You effectively plug a fully structured purchasing team into your restaurant or group, on demand.

Day-to-day: what we handle so you don’t have to

On a daily and weekly basis, we take care of:

Order management
- Confirming order cycles and cut-off times
- Making sure orders are placed on time and in full
- Avoiding panic/emergency orders that destroy margin
Price and invoice control
- Checking that suppliers respect agreed prices
- Flagging and challenging overcharges or mistakes
- Watching for small “creeps” that eat into margin over time
Stock and usage oversight
- Helping set sensible par levels
- Spotting unusual spikes in usage (theft, waste, portion drift)
- Avoiding stock-outs that damage service and sales
Supplier relationship management
- Dealing with late deliveries, missing lines, or quality complaints
- Negotiating compensation or credit where appropriate
- Keeping communication professional and structured, not emotional and chaotic

Your team sees the outcome. We handle the process.

Always on your side, never on the supplier’s

We do not act as a distributor or wholesaler. We sit on your side of the table:

We are not trying to push specific products with hidden margins.
Our goal is simple: better costs, less chaos, stronger margins for you.
We defend your agreements and your standards with data, not favours.

Suppliers respect structured, informed buyers. We become that buyer for you.

Fewer mistakes, fewer surprises

Most margin leaks happen because of:

Last-minute, emotional ordering
No one checking invoices properly
Different people ordering different products from different suppliers
No central overview of who pays what, to whom, and why

With One Source managing purchasing:

The process becomes predictable and repeatable.
You know exactly who orders what, when, and from whom.
Errors and “I thought someone else ordered that” moments drop dramatically.

That means fewer service issues, fewer emergency dashes to the cash & carry, and more control.

Protecting your margins every week

Your costs don’t just change once a year – they shift constantly with the market.

We bring continuous oversight:

Regular price monitoring and comparison
Weekly or monthly cost reports so you see what’s happening
Alerts when a product, category or supplier starts to drift up in price
Recommendations on swaps, renegotiations or volume consolidations

Instead of discovering six months later that your food cost quietly climbed 3–5%, you see it in near real time and can act fast.

Built for owners who want to scale

This subscription product is especially powerful if you:

Run multiple sites or plan to open more
Don’t want every new location to invent its own supplier list and habits
Want one consistent standard for purchasing, pricing and control
Think like an owner: margin and cash flow first, emotion second

With One Source as your outsourced procurement department, every new restaurant plugs into a ready-made purchasing system. You scale your brand without scaling chaos.

Your team’s life gets easier, not harder

This isn’t another system that creates more work:

Chefs get a clear, simple way to order what they need.
Managers get fewer fights with suppliers and cleaner numbers.
Owners get visibility on spend and margin, without micromanaging.

We quietly sit in the background, making sure purchasing just works.

What you get as a subscriber

Depending on your tier, a One Source subscription can include:

Full purchasing management for agreed categories
Standardised supplier communication and ordering
Price and invoice monitoring
Waste and usage oversight
Regular spend and cost reports
A dedicated point of contact for all purchasing issues

In short: one monthly fee, and your purchasing headaches are taken off the table.

Next step

If you want to see whether this makes financial sense for you, we start with your numbers:

We review your current suppliers, prices and purchasing habits, estimate the savings and efficiencies we can generate, and then propose a subscription level that fits your size and complexity.

You stay focused on guests, food and growth.
We stay focused on purchasing, control and margin.

👉 Book a free consultation and find out what an outsourced purchasing department could save you every month.